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Eliminating Inefficiencies in Your Workflows


Inefficient business practices can be expensive, stressful and waste a lot of your time and effort, especially when you are a manager or director. Despite this, they can easily be remedied. Often, business leaders are quite hesitant to invest in systems or tools which are designed to eliminate these inefficiencies, but to get the most out of business requires wise investments in the long-term and this is exactly what the likes of online Kanban tools and the Kanban system do.

When processes are carried out manually, they often lead to mistakes and they demonstrate inherent inefficiency. With workflow automation, though, the completion of tasks and the steps within a given task can initiate the next step and this enables everything to be done much quicker.

In addition to tools, there are lots of other ways which can be tried by managers and directors to rid the workplace of the scourge of inefficiency. Sometimes, despite your best efforts, it can seem as though nothing is ever going to give, and you are going to be stuck in the same rut continuously. If this is you, then why not try out some of the below ideas?

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#1: Implement Specialist Workflow Tools and Systems

Returning to the Kanban system, this is an ideal way for you to eliminate inefficiencies through powerful analytics, collaboration features and process maps which can help identify areas that are lacking and fix them up. Online Kanban tools such as the ones provided by Kanbanize provide you with the freedom to adapt and frequently change your requirements through an intuitive user interface and cards which are easy to modify. Why not try this Kanban tool?

Kanbanize is recognized as being an industry leader, combining Kanban tools along with other things such as collaboration features and analytical tools which can aid the automation of processes and workflows.

#2: Match Tasks Appropriately to Skills

If you are delegating tasks to people who don’t have the appropriate skills to get them done properly, then it’s obvious that inefficiencies are going to arise. Knowing your employees’ skills and capabilities is something you should get nailed down as a manager, owner or director, and taking advantage of this to match up the right tasks to the right people can help the ship sail smoothly.

If you aren’t aware of the specialist skills and abilities of all your employees, then you really should get this squared away.

#3: Communicate With One Another

Every manager knows that clear and constant communication is the key to a team of employees who are productive and efficient. Instead of relying solely on emails to communicate with your employees and monitor work, consider other ways of doing this. Skype for Business, face-to-face meetings and even going to see your employees at work are all things which you should be doing to keep an eye on overall efficiency.

If you barely see your employees and merely rely on email communication to get an idea of what’s going on, you are never going to see the bigger picture.

#4: Incentivize Your Employees

If you are noticing inefficiency despite matching your employees up to tasks that are suitable for their skills and are communicating effectively, it may be a more sinister underlying issue: no motivation to excel in their work for the benefit of the company. It is important for all employers across all industries to appropriately incentivize their employees to do well; it’s a normal part of doing business, and if you don’t do this then you won’t be getting the best results from them.

When figuring out how to reward your employees, consider their individual needs, preferences and career development.

#5: Get Rid of Unnecessary Tasks

Your employees should be focusing solely on what they are good at. If you are bombarding them with unnecessary additional tasks, then this is going to have a severe impact on efficiency. This is especially important if your employees are focusing on a larger and more specialist goal which requires their unique skills and abilities.

For instance, do you really need daily reports from every single member of your workforce? Do you even need them at all? If you have supervisors on the ground, then you can surely trust them to keep an eye on things or produce a single report which encompasses their entire team.

Spending time on inane tasks cuts away from the more valuable and specialist work which benefits your bottom line.

Eliminating inefficiencies which are rearing their ugly heads within your workflows is key to ensuring long-term profitability and success. There are many things you can do to ensure that your employees are performing at their best, from using specialist tools to making simple adjustments to your management style, and all these can make a profound improvement very quickly.